Smart Auto Shop v.2.0 Smart Auto Shop is Auto Shop Software that is easy to use, affordable, and flexible enough to handle the management tasks common to your automotive repair shop, motorcycle shop, small engine repair shop, boat shop, etc.; Repair Shop Software for Mac v.3.2 Repair Shop Software is a very useful, efficiency inducing program for all repair related services of any kind (MAC).
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AutoMaker was developed in 1992 as a means to keep control of the everyday task of taming the paper giant and allowing me to get back to fixing the cars as I understand all too well every hour I spend in the office or on the telephone is Dollars lost. I examined other programs on the market and have found there is a real need for a program written for a Tech by a Tech. In the real world of being a automotive technician, Information overload is a problem.
Basic Program Overview:
Often you will look under the hood of a new drop in potential customer and you point out several weakness. They start in with the 'How Much?' thing. I tell them I don't keep those figures in my head. Its in the computer. Than I evaluate this potential customer with several questions like when was the last Major service? Who's been working on this car? Do you use it for primary transportation? Do you travel? I am asking them what do you want from me? Fix for exact customer complaint or check out to bring car to road worthiness? I'm a specialist on Saab and older Mercedes diesels. I know what to look for and usually when a component is going to fail at given mileage's.
Based on the potential customers reply, I print out a Estimate for the exact job requested or If potential customer just bought the car or never took care of the service and wants to bring the service to Par. I inform them ... We start with a complete check out for a Fee. It includes a printout of Estimates of all recommendations and weakness found. I tell the customer that this way you will know what to expect and to budget for it and the ability to compare apples to apples need it be. If the customer returns .... Tracking and Invoice construction is rapid. I say show me what you want done at this time. I select the jobs in Estimate WorkSheet, turn them into a Invoice, print the parts list and get on with it.
- You don't have to use the Estimate WorkSheet as you can bring in one Estimate at a time from the Estimate File to the Invoice.
- You don't have to use any of the tools mentioned above. For example, if you don't have the said job archived, you can click the Enter New Job on a invoice in progress or just enter the job function in the description field and labor charge in LABOR$ field. Click enter anything and do the same for a part or get the part from inventory if you have it listed or entered. Now here comes the good part ... You can turn this job into a estimate for future use by simply clicking the Make This Job A Estimate button. During this function, you will be asked to name the estimate. Give it a descriptive name so you can retrieve it with a Key word search when you do this job again.
- You can do a quick invoice straight from Invoice by just entering a name and if you have no inventory or the part the person is buying is not entered in inventory by clicking enter anything. enter the part#, Part Description, quantity and List Price. You will also have to click on the Cost and List button to enter the part cost to keep the profit report in order.
- Again in the Real World ... You have to make sure you have the PARTS for the Jobs.
- This is where we use PartsTracker. It will check the Estimate WorkSheet or if you already turned the Estimate WorkSheet into a Invoice, It will check the Invoice and return a list of parts not in stock. Print it and get them ordered ... so you can get on with it.
- Tracking Maintenance History:
- This function will check the last time a service function like air filter, spark plugs, fuel filter, ... on and on, even the brake pads and wiper blades were replaced. It compares it to the mileage on the car now and ledgers out the miles of use. It has a calculated flag field that displays a 'X' if miles of use exceeds 35,000 miles. This is the first function I perform on making a new Invoice. I print the report and attach it to the invoice with a updates Estimate WorkSheet print out for jobs needed on next visit. OR If Major service is past due ... Pick up the phone after you get the estimate together. This report can be run from the Phone Directory, where you have to select what car and enter the mileage. In the Invoice file it automatically uses that cars data. Either way you are prompted to print a list of all the job functions done on said car. Its pretty impressive when a customers invoice contains the Invoice, Maintenance Report, List of all jobs performed on this car, and a refreshed Estimate.
- Deposit:
- All Invoices stay in the Invoice file till they are paid for. Then they are sent to Deposit File with a click of the button SEND TO DEPOSIT. Your enter the payment type such as Cash, CK###, Visa. There are different tools here to look at the deposit in different ways. Use the View/Print Deposit Summary for Books button to look at where your deposit stands at any time and to print it. The DO DEPOSIT button sends the works to Retail History and prints out a deposit ledger for your books and records. There is also a tool to remove any Invoice from the deposit if needed. This tool is associated with the SEND DIRECT TO HISTORY button. BTW ... You can print a Invoice Copy from Deposit, Retail History, or Customer History.
- The best way to experience AutoMaker is to download the demo and load inventory with several parts, enter several customers in the Phone Directory with car info. build a couple of invoices that have different jobs and turn these jobs into a estimate. Play with the program and follow through from the invoice to the deposit. Then do it again with some of the previous customers as repeats and check out the service history functions. Need be I can supply sample data. If you do a lot of work on Saab and older Mercedes diesels ... I have a parts and estimate database I use at my shop and will supply you with it on request if AutoMaker is purchased.
- AutoMaker sells for $500.00 and you will need to purchase FileMaker Pro $299.00. FileMaker Pro is the engine behind AutoMaker and allows for many powerful features such as:
- Networking, remote administrate, Multi User
- Web Publishing
- Create your own Reports
- Edit the predefined Reports in AutoMaker including text attributes such as size, font, color ... Print color, background color, field sizes ...
- Change AutoMaker to fit your needs as you grow, without requiring a expensive programmer.
- Password protection. You can limit what your employees see and do.
- Insert graphics
- Change the scripts to accommodate any printer or screen view so you can print or view without the interruptions of a page setup or print dialog box.
- ... Much more
- Support and updates are free for the first year. After that you can expect $300.00 per year if you desire support and upgrades.
- You have 30 days money back guarantee if not satisfied.
- My goal is to Automate your garage control system to the MAX with as little expense and learning curve as possible. I welcome input for weakness and how to better the system. If I utilize a suggestion of a function or tool into AutoMaker, The Update is Free for the license holder that made the suggestion.
- I'm Looking Forward to Serving your Shop Management needs.
- Thanks,
- Tom Townsend
- Master Technician on Saab Automobiles
- Software Developer for the Automotive Industry
- TOWNSEND IMPORTS
- 2229 WEST LEE ST., Ste B
- GREENSBORO, NC. 27403
- 336 292 4170
- 336 286 6460
- For SAAB Help see:
- http://www.TownsendImports.Com
- [email protected]
- [email protected]
Automotive document management software has helped auto dealerships triple profits since 2008. However, the industry will not continue to grow exponentially without widespread adoption and use of document management software in auto dealerships. Want a more specific example? Check out how Westside Auto Pros used eFileCabinet to turn a weekly, 8-hour long process into a 10-minute process.
Speaking of processes, to stay competitive, an automotive dealership must provide superb customer service while improving its processes, and that is why Rubex by eFileCabinet is your solution! Save time filing and retrieving important automotive documents for inquiries, save money on expensive commercial real estate, paper, labor, and other associated costs, and better serve your clients by accurately tracking necessary documents. Rubex is the trusted solution for many small organizations and departments within larger organizations that want to go paperless and reduce operating expenses.
Rubex by eFileCabinet for a More Profitable Auto Dealership
Sales-Related Paperwork
Employee/Staff Documents
Deal Jackets
Title & Lease Applications
![Mac Mac](/uploads/1/2/6/0/126012128/984676869.png)
Invoices
Warranty Claims
Parts Orders
Proof of Delivery
Repair Orders
Maintenance Records
Customer Information
Credit Applications
DMV Documents
Technical Manuals
Compliance Information
Marketing Materials
Lots of Other Auto Dealership Documents
With higher employment rates, better credit scores, and lower gas prices, automotive reports forecast that the automotive industry will sell a lot of automotive inventory over this year.
But as auto dealerships know, the sales process is innately paper intensive, right? But it doesn’t have to be.
You probably have multiple file cabinets, maybe even rooms full of automotive documents, occupying expensive real estate in your auto dealership. When you need to find something – deal jackets, repair orders, warranty claims, or historical documents for inquiries anxiety arises as you dig through files, murmuring, “Where is that document?!” What you need is a centralized electronic automotive document repository.
eFileCabinet helps you stay competitive asyou save time and money by streamlining processes, regaining space, and serving your clientele.
Before I started using eFileCabinet, I had three physical file cabinets and the paperwork was continuing to build. In any given week, I would spend at least an hour a day searching for old files and filing new information. Since implementing eFileCabinet in January of 2014, I now spend under 20 minutes a week finding and filing the appropriate items electronically. Better yet is the mobile application that allows me to talk with a client on the road, find the information they need on my iPhone through the eFileCabinet App, and get them an answer in minutes instead of usually the next day.
There’s never been a better time to use the best auto document management software on the market. Whether you prefer an on-premise or in-the-Cloud solution, Rubex by eFileCabinet will help make your auto dealership’s operations more efficient. We’ve helped hundreds of other automotive dealerships enhance their F&I, HR, Service, Parts, and other departments to drive down the cost and hassle of managing paper.
Ease of Use
Value
Improve customer service and waste less time with this feature included in your eFileCabinet subscription.
Security
Maximum security include SSL/TLS encryption, 256-bit AES standard, and Secure Socket Layer (SSL) technology.
Fast and Safe
Never worry about the security of your files or webmail again – it’s network file sharing made easy.
Digital Signatures
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Use your finger, a mouse, or a scanned image for hassle-free digital signatures.
Automated Workflow
Streamline or eliminate redundant tasks with a powerful, intuitive workflow tool.
It’s as easy as email—but infinitely more secure. Rubex by eFileCabinet gives you a protected way to share automotive documents with customers and coworkers alike. With just a few clicks, you can instantly share legal documents and collect digital signatures, all within an encrypted portal and right from the document management interface.
Additionally, Rubex boosts web marketing efforts for you, so you don’t have to. The custom domain name you receive with a Rubex account will drive more traffic to your firm or business’s page and increase your relevance in search engines like Google and Bing, meaning the potential for more business. It also offers custom branding options for your firm.
Today’s technology can simplify all cycles of document management. Here are just a few of the eFileCabinet DMS superpowers that can help make your job significantly easier:
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Workflow
Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.
In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.
With Rubex, you can design workflows that are as simple or complex as your business requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.
Zonal OCR
Zonal OCR is the equivalent of an extra-speedy virtual assistant specializing in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data. It even automatically files the document in Rubex by eFileCabinet according to your document template structure. Setting up Zonal OCR is easy, and it takes much less time than training a new employee to manage data entry tasks.
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Workflow
![Photo Photo](/uploads/1/2/6/0/126012128/163867581.png)
Rubex is a SaaS system that operates from the cloud. This means you can use Rubex from nearly any device with an internet connection. Access Rubex from a web browser, desktop application (PC/Mac), or mobile application (iOS/Android). Security protocols allow you to work through the web with peace of mind. Encryption means you can connect without compromise and get your work done from the office, from home, or on the road.
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You won’t believe how easy it is to go paperless with auto document management software. Cut more paper from your dealership and increase the speed to better customer service, better efficiency, and better profits.
Don’t put your auto dealership at risk. Make sure you are using the most secure, robust, and user-friendly auto document management software available.
Do what you do best. You sell the cars. We’ll manage the paperwork.
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This industry journey only scratches the surface of what Rubex by eFileCabinet can do. Document management software can do incredible things for your business, not just allowing you to cut out paper, but also giving you the opportunity to streamline your everyday processes so you save more time and money. Features like secure file-sharing, eSignatures, mobile access, and automation tools, make this an all-in-one centerpiece for any business of any size, in any industry.